Third Party Payment Contracts
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An organization not owned by you or a family member (i.e. public or private sector sponsor including military agencies, educational institutions, international embassies, or state prepaid tuition programs) can commit to pay your educational expenses. The University of Pennsylvania will bill outside organizations (sponsors) by preparing a separate invoice listing your tuition, fees, and other charges.
The Student Accounts office coordinates the Third Party Payment Contracts process. We prepare and send a bill (invoice) for qualified tuition and fees, maintain agency and student third party accounts, and handle all correspondence regarding Third Party Payment Contracts.
Please read our Sponsor Billing Requirements and see below for additional information.
To enroll in a Third Party Payment Contract, you and your sponsoring organization must complete and return these documents:
- Sponsor Billing Student Acknowledgment (student submits)
- Sponsor Billing Authorization Form (sponsoring organization submits)
Students may be eligible for Third Party Payment Contracts if the sponsoring agency:
- Will sponsor all or part of tuition and fee charges
- Provides an official authorization letter
- Submits payments directly to the University of Pennsylvania
Students are not eligible for Third Party Payment Contracts if:
- Payments are submitted using Penn.Pay
- Payments are sent directly to the student
- A family member pays on the student’s behalf
- The sponsor requires grade or transcript review before paying
To set up a Third Party Payment Contract, the sponsoring agency must submit an authorization letter. If the letter is approved, the Student Accounts office will apply a temporary credit for the expected sponsored amount to the student’s account and will bill the sponsor for the student’s allowed expenses
Authorization letters must include the following information to be processed. Your sponsoring organization should submit their letter along with the Sponsor Billing Authorization Form to easily complete this requirement:
- Student’s first and last name
- Student’s PennID number
- Dollar amount of the sponsorship
- Term and/or academic year
- List of specific charges that will be covered
- Restrictions: specific fees/charges that will not be covered
- Sponsor’s name and billing address
- Sponsor contact name, phone number, and email address
- Signature of authorized sponsor representative
If there are multiple students receiving sponsorship from the same agency, the agency may submit a list of students with the authorization letter if the terms of agreement are the same for all students.
Authorization letters are due prior to or within the current term. You may mail, email, fax, or bring the authorization document to the Student Accounts Office.
The University of Pennsylvania will bill the sponsoring agency after the final drop/add deadline. Bills will either be mailed, emailed, or faxed. Payment by the sponsoring agency is due immediately upon receipt of the bill.
If payment is not received within 90 days of the invoice date, a late payment penalty of 1.5% per month will be assessed to the student’s tuition account on any past-due balance. Students are responsible for any amount the sponsoring agency does not pay.
Payments can be made by checks made payable to the University of Pennsylvania, or by wire transfer.
We will process tuition payments for military- or government-sponsored students once we receive the Contracts/Tuition Assistance form. The University of Pennsylvania will bill military or government sponsors after the final drop/add deadline, usually in mid-September.
Temporary credit for the expected sponsored amount will be placed on the student’s account. Payments can be made by checks made payable to the University of Pennsylvania, or by wire transfer.
Many states offer prepaid education plans that Penn can bill on the student’s behalf. These states include Alabama, Michigan, Mississippi, Nevada, and Texas. Recipients of these plans should notify Student Accounts each semester if they wish to use their state prepaid accounts. Temporary credit for the expected sponsored amount will be placed on the student’s account. Penn will bill each sponsoring prepaid plan after the final drop/add deadline. Bills will either be mailed, emailed, or faxed.
Students should contact their state’s prepaid plan office directly with questions about eligibility and payment amounts.
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