Update or Manage Your Student Data

The Office of the University Registrar maintains your student record data. Student record data includes, but is not limited to, citizenship or immigration status, date of birth, legal name, marital status, and Social Security Number (SSN).

Please Note the Following:

Only current students have the ability to manage their address and preferred name changes through Path@Penn.
Students on leave from the University of Pennsylvania should contact registrar@upenn.edu using their Penn email account for assistance.
PennKey username and password are required to access the student data update forms. If you need assistance retrieving or acquiring a PennKey username and password, please visit PennKey Support.

Troubleshooting Form Access Issues:

Recent Graduates: If you need help obtaining or recovering your PennKey credentials, please visit PennKey Support.
Alumni: If you experience issues accessing the form with your PennKey:
1. Log in to Path@Penn using your PennKey credentials.
2. In the Support section select the Path Forms (BP Logix) User Activation link and submit the form for assistance.

Self-Service Data Management

For the data categories listed below, students can manage updates on their own via Path@Penn or the Penn Directory.

Only current students have the ability to manage their address and preferred name changes through Path@Penn.
Students on leave from the University of Pennsylvania should contact registrar@upenn.edu using their Penn email account for assistance.
Penn Directory requires PennKey authentication.
PennKey Support can be reached here.

Address Change

Current students may update address information using the "Update my personal information" link on Path@Penn.

Permanent Address*	All students are required to have a current permanent address.
Local Address	The address to be used when classes are in session. For students living in College Houses, this is updated automatically by College Houses & Academic Services.
Learning From Address*	The address is used to indicate where a student is living while they are enrolled in their academic program.
Diploma Address	The address to be used for diploma mailing.
Emergency Contact Address	Contact information to be used in the event of an emergency involving the student.
Parent/Guardian/Sponsor 1 Address	Address of the student’s parent/guardian/sponsor.
Parent/Guardian/Sponsor 2 Address	Address of the student’s second parent/guardian/sponsor.

*This address type is required on student records.

Email Address Change

Students may update their preferred email address by editing their profile on Penn Directory. Through Penn Directory, students can also control which contact information is made available to other members of the Penn community.

To update your email addresses and indicate your primary address:

Navigate to the Penn Directory
Click Update Directory Listings and log in with your PennKey credentials
Click Manage Public Profile
Edit the Email field to select your primary address

Management of student email accounts is handled by individual schools and centers. If you experience any issues with your Penn email address, please refer to the contact list below for assistance.

Annenberg School for Communication (@asc.upenn.edu accounts)
School of Arts and Sciences (@sas.upenn.edu accounts)
Penn Carey Law School (@law.upenn.edu accounts)
Penn Dental Medicine (@dental.upenn.edu accounts)
School of Engineering and Applied Science (@seas.upenn.edu accounts)
Graduate School of Education (@gse.upenn.edu accounts)
School of Nursing (@nursing.upenn.edu accounts)
Perelman School of Medicine (@penn.medicine.upenn.edu accounts)
School of Social Policy & Practice (@sp2.upenn.edu accounts)
Stuart Weitzman School of Design (@design.upenn.edu accounts)
The Wharton School (@wharton.upenn.edu accounts)

Important Reminder: Protect Sensitive Information
Personally Identifiable Information (PII) and other sensitive data must never be transmitted via email. This includes, but is not limited to:

Social Security Numbers (SSN) or Social Insurance Numbers (SIN)
Driver’s license numbers or state-issued identification numbers
Financial information (e.g., credit/debit card numbers, bank account details, wire transfer information)
Healthcare or medical insurance information
Passwords or login credentials

Please use secure, approved channels for sharing sensitive data.

FERPA Directory Information Opt-Out

Under FERPA (Family Education Rights and Privacy Act) federal law, Penn may release certain information designated as “directory information” to third parties without your consent, unless you have specifically asked Penn not to do so (“opted out”). At Penn, FERPA “directory information” includes a student’s name, addresses, telephone number, enrollment status (full-time, half-time, etc.), date and place of birth, major field of study, participation in officially recognized activities (including social and honorary fraternities) and sports, weight and height if a member of an athletic team, dates of attendance, degrees and awards received, and previous educational institutions attended.

More information related to FERPA and confidentiality of student records can be found on the following webpages:

FERPA - Office of Audit, Compliance and Privacy (OACP)
Confidentiality of Student Records - University Catalog
Policy on Confidentiality of Student Records - Almanac

If you wish to opt-out of sharing FERPA “directory information” as outlined above, please follow the instructions here.

Log into Path@Penn
Click the three line menu icon located in the upper right-hand corner:
Under the Additional Resources section, click the FERPA Directory Information Opt-Out link:
Carefully read the FERPA Opt-Out information, check the acknowledgement box, and click the Confirm button

If you unable access to the link via Path@Penn, you can complete the FERPA Directory Information Opt-Out Form and return it to the Office of the University Registrar at registrar@upenn.edu.

Please note: Students who opt out of FERPA will not have their names included in the University's Commencement program.

Preferred First Name, Pronouns, and Gender Identity

Students can now edit their own Preferred First Name, Personal Pronouns, and Gender Identity on the Personal Information page in Path@Penn.

In most instances, Penn will use a student's preferred first name in University correspondence and documentation, including on your PennCard, Path@Penn, Canvas, course rosters, and the Penn Directory. Your legal name will be used if no preferred first name is provided.

Penn will always use your legal name in circumstances where required by law, such as for tax documents or federal reporting obligations. Additionally, your legal name will be used in situations where its omission could impact your access to healthcare, such as when Penn Wellness coordinates care with external healthcare providers or your health insurance.

To change or correct your Legal Name, you must provide proper documentation and follow the procedure detailed in the section below.

For more information about preferred first names and legal names, please visit the Preferred First Name & Legal Name FAQs page.

Share Academic and Financial Information

To authorize Penn to share your information with a parent, guardian, sponsor, or another third party, you must explicitly designate them in your Student Profile via Path@Penn. If you wish to share your academic and/or financial information, please follow the instructions outlined below.

Log into Path@Penn
Click the "Share academic/financial information" link under the My Profile section
Enter the contact’s information and specify whether they are authorized to access your academic or financial information

Please Note the Following:

Separate forms must be submitted for each request type. For example, if you are requesting a legal name change and to update your diploma name, you must submit a Legal Name Change and a Diploma Name Change request form separately.
PennKey username and password are required to access the student data update forms. If you need assistance retrieving or acquiring a PennKey username and password, please visit PennKey Support.

Troubleshooting Form Access Issues:

Recent Graduates: If you need help obtaining or recovering your PennKey credentials, please visit PennKey Support.
Alumni: If you experience issues accessing the form with your PennKey:
1. Log in to Path@Penn using your PennKey credentials.
2. In the Support section select the Path Forms (BP Logix) User Activation link and submit the form for assistance.

Data Updates Requiring Legal Documents

The following data changes or corrections require legal documentation to be provided to the Office of the University Registrar. Students may update any of this information using the online Student Data Update Form. All required documentation may be provided as an attachment with the request form. We can accept photos of documents taken with a cell phone as long as the images are legible.

Troubleshooting Form Access Issues:

Recent Graduates: If you need help obtaining or recovering your PennKey credentials, please visit PennKey Support.
Alumni: If you experience issues accessing the form with your PennKey:
1. Log in to Path@Penn using your PennKey credentials.
2. In the Support section select the Path Forms (BP Logix) User Activation link and submit the form for assistance.

Citizenship or Immigration Status

Please provide these required documents with your request form:

Photo ID:
- For current students: PennCard (preferred), Driver's license or passport
- For alumni: Driver's license or passport
One of the following forms of documentation for verification of citizenship or immigration status:
- Valid passport
- Permanent Resident card
- Certificate of naturalization

Note: F-1 and J-1 international students should also report any changes in immigration status, including the receipt of permanent residency, to International Student and Scholar Services (ISSS).

For more information, contact your assigned ISSS advisor or submit a general inquiry to ISSS.

Date of Birth Correction

Current Students and Alumni:

Please provide these required documents with your request form:

Photo ID:
- For current students: PennCard (preferred), Driver's license or passport
- For alumni: Driver's license or passport
One of the following forms of documentation for verification of birth date:
- Birth certificate
- Driver’s license
- Valid passport

Incoming Students - PennKey Data Mismatch:

Normally, the Office of the University Registrar (OUR) confirms a student’s personal information using the Student Data Update form. However, that form requires PennKey access.

To help you register your PennKey, we can verify your information through a secure online portal. Please follow the steps below to submit your documents:

Go to the SRFS Online Document Submission Portal: https://srfs.upenn.edu/DocumentSubmit
Select “Prospective Students.” and select "General Document Upload: Non-students"
For Date of Birth update, upload the following:
1. Photo ID:
  - Driver's license or passport
2. One of the following forms of documentation for verification of birth date:
  - Birth certificate
  - Driver’s license
  - Valid passport

Diploma Mailing Address Update

Graduating students who have submitted a graduation application and alumni who graduated from the Class of 1988 to the present may update their diploma mailing address by submitting a request through this request form.

When completing the form, select "Update my Diploma Mailing Address" from the "I would like to" drop-down menu.

Before submitting your request, please ensure that you select the correct status (current student or alumni) and the appropriate address type.

Diploma Name Change

Please provide these required documents with your request form:

Photo ID showing name as it appears in the system:
- For current students: PennCard (preferred), Driver's license or passport
- For alumni: Driver's license or passport
Document or photo ID showing the desired diploma name (Driver's license, passport, marriage certificate, divorce decree, court order, social security card, birth certificate, etc.) *

*Note: If you change your name after a divorce, the divorce decree should indicate approval for a change of name included as part of the decree.

Legal Name Change or Correction

A legal name change will be reflected in student systems and official documents, such as transcripts and diplomas.

Note: If you have already graduated and completed the legal name change process outlined below, you may order a new diploma reflecting your updated legal name. Information on ordering diplomas is found here: https://srfs.upenn.edu/student-records/degrees-graduation-and-diplomas/diplomas.

Current Students and Attendees & Alumni from 2010 to Present:

Please provide these required documents with your request form:

One form of photo ID:
- For current students: PennCard (preferred), Driver's license or passport
- For alumni: Driver's license or passport
One form of photo ID showing the current name (either a valid state driver’s license or a valid passport)
One of the following forms of documentation for verification of the legal name change:
- Birth certificate
- Legal Name Court Order
- Social Security Card
- Marriage certificate
- Divorce decree (Note: If you change your name after a divorce, the decree should indicate a change of name approval included as part of the decree.)

Note the following:

If you change your name after a divorce, the divorce decree should include approval for a name change as part of the decree.
Please submit a Marital Status Change form and the required documents if you require a marital status change.

Alumni and Attendees Prior to 2010:

Please provide these required documents with your request form:

One form of photo ID:
- For current students: PennCard (preferred), Driver's license or passport
- For alumni: Driver's license or passport
One form of photo ID showing the current name (either a valid state driver’s license or a valid passport)
One of the following forms of documentation for verification of the legal name change:
- Birth certificate
- Legal Name Court Order
- Social Security Card
- Marriage certificate
- Divorce decree (Note: If you change your name after a divorce, the decree should indicate a change of name approval included as part of the decree.)

If you attended or graduated prior to Fall 2010, please be aware that the name displayed on your transcripts cannot be updated. However, the Office of the University Registrar (OUR) can provide a letter to accompany your transcript requests, confirming your name as it appeared during your time at the institution. Please contact transcripts@upenn.edu for support.

Incoming Students - PennKey Data Mismatch:

Normally, the Office of the University Registrar (OUR) confirms a student’s personal information using the Student Data Update form. However, that form requires PennKey access.

To help you register your PennKey, we can verify your information through a secure online portal. Please follow the steps below to submit your documents:

Go to the SRFS Online Document Submission Portal: https://srfs.upenn.edu/DocumentSubmit
Select “Prospective Students.” and select "General Document Upload: Non-students"
For Legal Name update, upload the following:
1. Photo ID:
  - Driver's license or passport
2. One of the following forms of documentation for verification of birth date:
  - Birth certificate
  - Driver’s license
  - Valid passport

Marital Status Change

Social Security Number

Adding your Social Security Number (SSN) to your records at Penn has several benefits. The top reasons a student would want this number on file with the University are as follows:

If you have prior student loans from other universities and meet the requirements to have their repayment deferred as you take classes at Penn, the University will need your SSN on file so your lenders can be alerted when they review your records in the National Student Loan Data System (NSLDS).
Many companies use SSNs to verify your degree and/or enrollment credentials (only after you grant permission). The University will need your SSN on file to allow for rapid response to such queries.
To produce an IRS 1098-T tax form, the University will need your SSN on file.

Initial Social Security Number Entries

Students who have not yet provided their Social Security Number as part of their admission process can provide this information with no additional documentation required.

Navigate to the Initial Entry SSN Form.
Enter the required information.
The form will be submitted to the Office of the University Registrar for review and processing. You will receive an email once processing is complete.

Updates to Existing Social Security Number Entries

Students can request to change the Social Security Number on their academic record to correct or update for student employment or financial aid processing.

Please provide these required documents with your request form:

Copy of PennID (current students and recent alums only).
One form of photo ID (such as PennCard, valid state driver’s license, or valid passport)
One of the following forms of documentation for verification of SSN:
- A Social Security Card or other Social Security Administration documentation validating the SSN
- A copy of a state or federal tax document containing the SSN
- An employment record containing the SSN
- A military document containing the SSN (such as a military ID card)
- Tribal ID card containing the SSN
- Medical Benefits card containing the SSN
- A government-issued ID or acceptable document showing legal presence/identity or residence address containing the SSN

Incoming Students - PennKey Data Mismatch:

Normally, the Office of the University Registrar (OUR) confirms a student’s personal information using the Student Data Update form. However, that form requires PennKey access.

To help you register your PennKey, we can verify your information through a secure online portal. Please follow the steps below to submit your documents:

Go to the SRFS Online Document Submission Portal: https://srfs.upenn.edu/DocumentSubmit
Select “Prospective Students.” and select "General Document Upload: Non-students"
For a Social Security Number update, upload the following:
1. Photo ID:
  - Driver's license or passport
2. The following forms of documentation for verification:
  - Social Security Card

Confirm NSLDS Reporting Data

The National Student Loan Data System (NSLDS) is a database of information about federal student loans and grants that is maintained by the U.S. Department of Education (DoE). The NDLDS tracks federal student aid from approval through repayment, provides a centralized view of a student's federal financial aid history, and helps schools and financial aid administrators make decisions about eligibility.

Please provide these required documents with your request form:

Photo ID:
- For current students: PennCard (preferred), Driver's license or passport
- For alumni: Driver's license or passport
One of the following forms of documentation for SSN proof:
- A Social Security Card or other Social Security Administration documentation validating the SSN
- A copy of a state or federal tax document
- An employment record containing the SSN
- A military document containing the SSN (such as a military ID card)
- A government-issued ID card containing the SSN
- A driver’s license, permit, or ID card containing the SSN (must be government-issued)
- Tribal ID card containing the SSN
- Medical Benefits card containing the SSN
- Any acceptable document submitted as proof of legal presence/identity or residence address containing the SSN

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